Leaving Your Job? Here’s How to Write a Resignation Letter, by eForms on YouTube. 1 min 45 s.
- Video length
- 1 min 45 s
- Time to do it
- 15 minutes
- Difficulty
- Easy
- Steps
- 8
What you need
Steps
Check your contract or staff handbook for your notice period, then pick a last working day that gives your employer the full notice.
Open a blank document or a template and add the date, your manager's name and their job title at the top.
Write one clear sentence saying you are resigning and name your final working day.
Keep any reason for leaving to one short, neutral sentence, or leave it out completely.
Offer to hand over your work, train a colleague or finish current projects before you go.
Ask about your final paycheck, unused holiday pay and when to return your laptop, keys or badge.
Close with a brief thank you, then sign your name and print or type it underneath.
Save a copy, then hand the letter to your manager in person or email it and keep the sent message.
Tips and common mistakes
Keep the letter to a few short paragraphs; one page is plenty.
Do not complain about your boss or colleagues in writing, because the letter goes on your HR file.
Give the full notice period in your contract, or you may lose pay or a reference.
Ask your manager to confirm your last day and notice in writing.
Questions
How long should a resignation letter be?
Three or four short sentences are enough. It only needs to say that you are leaving and when your last day is.
Do I have to say why I am leaving?
No. A reason is optional, and it is safer to keep it neutral if you include one at all.
Should I email it or hand it over in person?
Hand it to your manager and then email a copy. That way you keep a dated record of the notice you gave.
This guide was drafted from the video's details and general task knowledge. It has not been checked against the full video. Check the video and relevant product instructions before following a procedure. Report a correction.
