How to Send a Calendar Invite in Gmail (Schedule Right From Email) Easily 2026, by PMN Online on YouTube. 3 min 27 s.
- Video length
- 3 min 27 s
- Time to do it
- 5 minutes
- Difficulty
- Easy
- Steps
- 8
What you need
Steps
Open Gmail in your browser and sign in with the Google account that holds your calendar.
Click the Google apps grid in the top right and choose Calendar, or go to calendar.google.com.
Click Create in the top left of the calendar. A blank event box opens.
Type a clear event title, then set the date and start and end times. Add a location if people need one.
Click Add guests and type each person's email address. Press Enter after each one so it becomes a chip.
Open the description box and add the agenda, links or anything guests should read before the meeting.
Check the guest list, time zone and duration. Use Find a time if you want to compare everyone's calendars.
Click Save, then choose Send to email the invitation to everyone on the guest list.
Tips and common mistakes
Guests get an email with Yes, No and Maybe buttons, so they can reply without writing back.
Set a reminder in the event so you and your guests get a notification before the meeting starts.
If you forget to add someone, open the event later, click Add guests and save again to send an update.
Check the time zone setting when inviting people in other countries so the meeting lands at the right hour.
Questions
Do guests need a Google account to accept?
No. They can accept from the email invite, and the event is added to whatever calendar they use, such as Outlook.
Can I send an invite from a Gmail email instead of the Calendar page?
Yes. When you write an email in Gmail, click the Calendar icon in the toolbar to offer meeting times, or use the Create event option to build the invite.
How do I cancel or change an invite after sending it?
Open the event in Google Calendar, make your change or click Delete, then choose Send so guests are told about the update.
This guide was drafted from the video's details and general task knowledge. It has not been checked against the full video. Check the video and relevant product instructions before following a procedure. Report a correction.
