How To Send Google Meet Invite in Gmail (Step By Step), by KnowledgeBase on YouTube. 1 min 36 s.
- Video length
- 1 min 36 s
- Time to do it
- 5 minutes
- Difficulty
- Easy
- Steps
- 8
What you need
Steps
Open Gmail and sign in to the Google account you use for meetings. Click Compose in the top left corner to start a new message.
In the new message window, find the toolbar at the bottom and click the Google Meet camera icon.
Choose Create a meeting, or Create meeting link, to generate a fresh Meet link for this email.
If you already have a meeting running, pick Insert a meeting instead and select it from the list.
Type the recipients' addresses in the To field and add a subject that names the meeting, such as Project catch-up.
Write your message, then check that the Meet link appears in the body. Anyone with that link can join.
Click Send. The email goes out with the join link inside it.
For a meeting on a set date, open Google Calendar, create an event, click Add Google Meet conferencing, add guests and save. Guests then get a calendar invite with the link and a reminder.
Tips and common mistakes
Copy the Meet link and paste it somewhere safe, so you can resend it if someone loses the email.
Join the meeting a minute early yourself to check your camera and microphone work before others arrive.
In Google Meet settings, check who is allowed to join the link, since some accounts restrict entry to signed-in Google users.
Use Calendar rather than a plain email when the meeting is at a fixed time, so it lands in everyone's schedule.
Questions
Do the people I invite need a Google account?
Usually no. Anyone with the link can join from a browser, though the host's settings may require guests to sign in to a Google account first.
Can I send a Meet link without using Google Calendar?
Yes. The Meet icon in the Gmail compose window creates a link and drops it straight into your email. Calendar is only needed when you want a dated event with reminders.
Why can't I see the Meet icon in Gmail?
Meet may be turned off for your account, or you may be using a work or school account that blocks it. Ask your admin, or sign in with a personal Google account.
This guide was drafted from the video's details and general task knowledge. It has not been checked against the full video. Check the video and relevant product instructions before following a procedure. Report a correction.
