How to End a Professional Email | PROFESSIONAL ENGLISH - DAY 7, by Kananshree Sharma English Communication & Training on YouTube. 1 min 29 s.
- Video length
- 1 min 29 s
- Time to do it
- 5 minutes
- Difficulty
- Easy
- Steps
- 6
What you need
Steps
Read your email back and note who you are writing to. A client, a manager and a close colleague each need a different level of formality.
Match the closing to the relationship. Use Best regards or Kind regards for clients and senior people, and Thanks for teammates you work with daily.
Keep it simple when in doubt. Regards is safe and neutral for almost any work email.
Check the tone of your message. A short request can end with Thanks, while an apology or bad news suits Regards.
Add your name on the next line, then your job title and contact details if the reader may not know you.
Scan the last line once more. Remove any double closings like Thanks, Regards, and keep one sign-off only.
Tips and common mistakes
Avoid overly casual closings like Cheers or later in a first email to a client.
Do not mix a formal opening with a very casual sign-off, since the mismatch reads oddly.
Keep the sign-off short and let your name and title carry the rest.
Questions
Is Best regards better than Regards?
Best regards is slightly warmer and works well with clients. Regards is more neutral and safe when you are unsure.
Can I use Thanks to a client?
Yes, if you are asking for something or closing a friendly exchange. For a formal first contact, Best regards is safer.
Should I include my job title?
Add it when the reader may not know your role or when writing outside your company. Inside your team, your name is usually enough.
This guide was drafted from the video's details and general task knowledge. It has not been checked against the full video. Check the video and relevant product instructions before following a procedure. Report a correction.
