How to Create Professional Meeting Minutes with ChatGPT | From Notes to a Professional Report, by Ben Academy on YouTube. 8 min 17 s.
- Video length
- 8 min 17 s
- Time to do it
- 15 minutes
- Difficulty
- Easy
- Steps
- 9
What you need
Steps
Open ChatGPT and start a new chat. Paste your raw notes into a text file first so you can clean obvious typos and repeated lines before sending them.
Write the role instruction: act as a professional meeting secretary and convert the raw notes into polished Minutes of Meeting. Say to use only the information provided and not invent facts.
List the nine sections you want: meeting information, attendees and absentees, executive summary, discussion points, decisions and agreements, action items, open issues and risks, deadlines and key dates, next meeting.
For action items, ask for a table with four columns: action or task, responsible person, deadline and status. Ask for clear headings and well-formatted tables throughout.
Tell ChatGPT to write "Not specified" or "To be confirmed" wherever information is missing or unclear, and to keep all names, dates and numbers exactly as written.
Paste your raw meeting notes below the prompt and send the message. If the notes are long, split them into two or three messages and ask ChatGPT to combine the results.
Read the draft and check every name, date, number and deadline against your original notes. Correct anything ChatGPT changed, merged or left out.
Ask for fixes in a follow-up message, such as moving a point from discussion to decisions or adding a missing owner to an action item.
Copy the final text into Word, Google Docs or your meeting template, then save or share it with the attendees.
Tips and common mistakes
Keep the prompt in a saved note so you can reuse it for every meeting without retyping the sections.
Never send confidential notes to ChatGPT unless your company allows it, and remove sensitive details first.
ChatGPT can misread a name or deadline, so verify the action item table line by line before sending.
Ask for a short executive summary of three to five sentences so readers get the outcome at a glance.
Questions
Can I use this for any type of meeting?
Yes. The same prompt works for business, project, team and academic meetings. You only change the raw notes you paste in.
What if my notes are messy or incomplete?
The prompt tells ChatGPT to write "Not specified" or "To be confirmed" instead of guessing. Fill those gaps yourself before you share the minutes.
Does ChatGPT keep the minutes accurate on its own?
No. Treat the output as a draft. You must check names, dates, numbers and decisions against your notes before using it.
This guide was drafted from the video's details and general task knowledge. It has not been checked against the full video. Check the video and relevant product instructions before following a procedure. Report a correction.
