How to Build a Perfect Project Plan with ChatGPT (Step-by-Step), by Vibhor Chandel on YouTube. 12 min 50 s.
- Video length
- 12 min 50 s
- Time to do it
- 45 minutes
- Difficulty
- Medium
- Steps
- 10
What you need
Steps
Turn memory off in ChatGPT settings, then create a new project and add your project files to it.
Write standing instructions for the project. Include the line "ask me before you assume anything" so it checks with you instead of guessing.
Ask ChatGPT to read every file and list where they disagree or where information is missing.
Answer its questions. For big decisions, ask for options and tell it not to pick one for you.
Ask for phases and tasks, each with an owner taken from your files, a time estimate and what it depends on.
Check the owners yourself before sharing the task list with anyone else.
Give ChatGPT a start date and your blackout dates. Ask for milestones and the critical path.
Ask for a Gantt chart in Excel, then check the dates against your own holiday calendar.
Ask for the top risks, then ask ChatGPT to play your boss and push back on the plan.
Request a one-page plan that answers the hard questions first, then review it before sending.
Tips and common mistakes
Turn memory off before creating the project so old chats do not leak into the plan.
Never trust owners or estimates without checking them against your files and your team.
Blackout dates and holidays are easy to miss, so compare the Gantt chart dates with your own calendar.
Ask for options on big calls rather than letting ChatGPT choose for you.
Questions
Do I need a paid ChatGPT plan?
You need access to ChatGPT Projects, which is available on paid plans. A free account may not let you add files and standing instructions to a project.
Can ChatGPT make the Gantt chart for me?
It can give you a table and steps to build a Gantt chart in Excel, but you still create and check the chart in your spreadsheet.
What if my files are incomplete?
That is expected. The gap-finding step lists what is missing so you can fill it in before the plan is built.
This guide was drafted from the video's details and general task knowledge. It has not been checked against the full video. Check the video and relevant product instructions before following a procedure. Report a correction.
