How to Automate Scheduled Email and Teams Reminders with Power Automate Easily 2026, by PMN Online on YouTube. 8 min 18 s.
- Video length
- 8 min 18 s
- Time to do it
- 20 minutes
- Difficulty
- Easy
- Steps
- 9
What you need
Steps
Sign in at make.powerautomate.com with your work account and select Create in the left menu.
Pick Scheduled cloud flow, give it a clear name such as Daily task reminders, then set the start date and time.
Open the Recurrence trigger and set interval and frequency, for example every 1 Day or 1 Week, then set the correct time zone.
Add a data action: List rows present in a table for Excel, or Get items for SharePoint and Microsoft Lists.
Point the action at your file, table or list and confirm the columns for task name, owner, email address and due date.
Add a Condition so the flow only fires when the due date equals today, then continue in the If yes branch.
Add the Outlook Send an email (V2) action, put the owner's email in To, and build the subject and body from dynamic content.
Add the Teams Post message in a chat or channel action, choose the team and channel, and insert the same dynamic content.
Save the flow, run Test, then open run history to check each reminder went out once with the right names and dates.
Tips and common mistakes
Add a Sent column or condition so the same task never triggers two reminders in one run.
Keep the recurrence time zone set to your team's zone, or reminders arrive hours early or late.
Test with a short interval like every 5 minutes before switching to a daily schedule.
Use Format date time on the due date so dates look consistent in emails and Teams posts.
Questions
Do I need a paid Power Automate plan for this?
Most reminder flows with standard Outlook and Teams actions run on the plan included with Microsoft 365 work accounts. Premium connectors need a separate licence.
Can one flow email a person and post in Teams at the same time?
Yes. Add both actions inside the same If yes branch so each run sends the Outlook email and the Teams message together.
Why did my flow send the same reminder twice?
Usually the condition matches more than one row, or the flow ran again before you marked the task as sent. Check run history and tighten the condition.
This guide was drafted from the video's details and general task knowledge. It has not been checked against the full video. Check the video and relevant product instructions before following a procedure. Report a correction.
