Fix Your ChatGPT Prompts: Stop Writing Bad AI Emails, by AI Black Belt Denmark on YouTube. 3 min 54 s.
- Video length
- 3 min 54 s
- Time to do it
- 10 minutes
- Difficulty
- Easy
- Steps
- 8
What you need
Steps
Open a new ChatGPT chat and paste the email you are replying to, or type a short summary of the situation.
Tell ChatGPT who it is writing as and who will read the email, such as a project manager writing to a client.
State the goal in one sentence: ask for a meeting, confirm a deadline, apologise for a delay or explain a price.
Set the tone, length and format. For example: friendly but formal, under 150 words, short paragraphs and a clear subject line.
List the key facts the email must include, such as dates, names, amounts and the action you want the reader to take.
Add limits: do not invent facts, avoid jargon, keep it polite, and ask me questions if details are missing.
Ask for two or three versions with different tones, then choose the closest one and request specific edits.
Proofread the final email yourself, check names and dates, and remove any phrase that sounds unlike you.
Tips and common mistakes
Put the most important request in the first two lines so the reader sees it without scrolling.
Give one real email you like as a style example; ChatGPT will copy its rhythm and level of formality.
If the draft sounds generic, add a detail only you know, such as a recent conversation or a specific customer problem.
Never paste confidential client data into a tool your workplace has not approved.
Questions
What is the biggest ChatGPT email prompt mistake?
Leaving out the audience, goal and tone. ChatGPT then guesses and produces a generic email that needs heavy editing.
Can I use the same prompt for Claude and Gemini?
Yes. The same role, audience, goal, tone and limits work in Claude, Gemini and most chat assistants.
How long should my prompt be?
Long enough to cover the facts, usually 80 to 150 words. A short prompt with clear details beats a long prompt full of vague instructions.
This guide was drafted from the video's details and general task knowledge. It has not been checked against the full video. Check the video and relevant product instructions before following a procedure. Report a correction.
