How To Create App Password For Microsoft Outlook Email Office 365 (2026), by GuideGrid on YouTube. 2 min 7 s.
- Video length
- 2 min 7 s
- Time to do it
- 5 minutes
- Difficulty
- Easy
- Steps
- 8
What you need
Steps
Sign in to your Microsoft account security page at account.microsoft.com/security in a browser. Use the account you want the app password for.
Choose Advanced security options. If two-step verification is off, turn it on first, because app passwords only appear after it is enabled.
Scroll to the App passwords section and select Add a new app password, or Create a new app password.
Copy the password Microsoft shows you straight away. It appears once and cannot be looked up again later.
Open the mail app or device and enter your full email address as the username. Paste the app password where it asks for your password.
Send yourself a test email from another account to confirm the app signs in and syncs.
For a work or school account, sign in at myaccount.microsoft.com, open Security info, choose Add sign-in method and pick App password if your admin allows it.
Label each app password with the device name so you can delete the right one later from the same security page.
Tips and common mistakes
If the App passwords section is missing, two-step verification is probably off or your organisation blocks app passwords.
Store the password in a password manager the moment it appears, since Microsoft will not show it again.
Delete app passwords you no longer use, especially after replacing a phone or printer.
Prefer normal sign-in with modern authentication when the app supports it, as Microsoft is retiring basic auth for mail.
Never share an app password, because it bypasses your second factor for that app.
Questions
Why can't I see the app password option?
App passwords only appear after two-step verification is turned on, and some work or school tenants disable them entirely. Ask your admin if the option is missing on a company account.
Does an app password turn off two-factor authentication?
No. It is a separate long password for one older app, and your normal sign-in still asks for your second factor. Revoke it any time from the security page.
What do I do if the app password stops working?
Delete it and create a new one, then update the saved password in the app. Repeated failures usually mean the account password changed or the admin disabled legacy sign-in.
This guide was drafted from the video's details and general task knowledge. It has not been checked against the full video. Check the video and relevant product instructions before following a procedure. Report a correction.
